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PASSPORTS

NOTICE - CHANGES IN PASSPORT OPTIONS AND FEES

EFFECTIVE: April 1, 2011

Click here to Visit State Dept Site to review changes

Click here to review fee changes

NEW Passport Cards

Passports are good for a period of ten (10) years for persons age 16 and older. Five (5) years for persons age 15 and under. All passports will be mailed from the passport agency to the address listed on the passport application. You must appear in person to process your application. Minors under the age of 16 must be accompanied by both parents or legal guardians. If passport is for a child, the child must be present to apply. You will receive your passport within 4-6 weeks from receipt of complete applications by Passport Agencies. Those wishing to receive their passports sooner may request expedited services, which attempts to assure Processing within 10-15 business days from receipt of complete applications by Passport Agencies. You must allow additional time for weekends and holidays in mailing. Allow 4-6 weeks for return.

You may obtain and process a passport application at the St. Johns County Courthouse. Click here for location addresses

The Clerk's Office accepts passport applications Monday-Friday 8:00am to 4:00pm

First Time Passport Requirements

  1. Complete Application Form DS-11. Application forms can be obtained from any passport agency or acceptance facility. DO NOT SIGN the application form until instructed to do so by the acceptance agent. Click here to fill out and print an application online
  2. Present proof of U.S. citizenship.
    • Bring either a previous U.S. passport or if you were born in the U.S., a certified copy of your birth certificate issued by the state, city or county of your birth, with parents names that has a registrar's raised, embossed, impressed or multicolored seal and the date the certificate was filed with the registrar's office. If you do not have the proper birth certificate, forms for requesting birth records can be obtained.
    • If you were born in the U.S. and have neither a U.S. passport or certified copy of birth certificate, a notice from the registrar of the state where you were born that indicates no birth record exists: and as many as possible of the following: a baptismal certificate, hospital birth record, early Census, early school record, a family Bible record. To be considered, these documents must show your full name, date, and place of birth. Also a notarized affidavit completed by an older blood relative who has personal knowledge of your birth.
    • If you were born abroad, a Certificate of Naturalization, Certificate of Citizenship, Report of Birth Abroad of a U.S. Citizen or a Certification of Birth.
  3. Passport Photos.
    • One (1) identical color passport photos taken within the last six months (no black and white photos).
    • The photos should be 2" x 2" and must show a full face frontal view. The face, from the bottom of the chin to the top of the head (including hair) should be not less than 1 inch nor greater than 1 3/8 inches.
    • Photos must be taken in normal street attire, without a hat, head covering or dark glasses, unless a signed statement is submitted by the applicant, verifying the item is worn daily for religious purposes, or a signed doctor's statement is submitted verifying the item is used daily for medical purposes.
    • The photos must be printed on a thin paper with a plain white or off-white background only.
    • Vending machine photographs are not acceptable.
    • Digitized photos must meet the previously stated qualifications and will be accepted for use at the discretion of Passport Services. (Visit their web site for information at travel.state.gov)
  4. Proof of Identity. A valid drivers license, government or military ID or a Certificate of Naturalization or Citizenship, or a previously issued passport (as long as it has an easily recognizable photo).
  5. Pay appropriate fees (non-refundable). Check or money order made payable to U.S. Department of State. There is also a $25.00 execution fee per passport for the passport acceptance facility. You will be required to pay this portion of the cost separately to the acceptance facility (e.g., Clerk of Courts).
    • Effective July 13, 2010 for Routine Service (Form DS-11):
    • Age 16 and older (10 year passport): The passport application fee is $110. The execution fee is $25. The total is $135.
    • Under Age 16 (5 year passport): The passport application fee is $80. The execution fee is $25. The total is $105.

Minor Children

  • For passport purposes, a minor child is an unmarried person under the age of 18. ALL children must appear in person. Passport Services considers a child who is 16 years of age or older to be mature enough to execute (sign) a passport application.
  • Under Age 16 Years (Effective February 1, 2008) Code of Federal Regulations Title 22, Section 51.28 requires both parents' or legal guardian(s)' consent. Parents or legal guardian(s), whether a U.S. citizen or not, must personally appear with the child to execute the application, or the applying parent must show proof of sole custody or the notarized written consent of the other parent for the issuance of the passport or a written statement explaining why non-applying parent's consent cannot be obtained.
Both parents or child's legal guardian must:
  1. Present evidence of child's U.S. Citizenship and
  2. Present evidence that they are the parents or guardian and
  3. Show valid personal identification and
  4. Sign and take an oath before an authorized passport acceptance agent.
If the second parent is not available to sign, the appearing parent must:
  1. Do the above and
  2. Present a copy of absent parents I.D. front & back evidence that he/she has sole legal custody of the child or written consent (form DS-3053) of the other parent for the issuance of the passport or written statement explaining why non-appearing parents' consent cannot be obtained. NOTE: The DS-3053 Form or written statement explaining why non-appearing parents' consent cannot be obtained must be notarized.
If NO parent is available to sign, the third party in loco parentis must:
  1. Appear with a notarized written statement or affidavit from both parents or custodial parent(s), authorizing the third-party to apply for passport. When the statement of affidavit is from only one parent, the third-party must present evidence of sole custody of the authorizing parent.

The law requires that all applications be signed under oath under penalty of perjury

Passport Renewals Requirements:
  1. Complete Application For Passport By Mail DS-82. Application forms can be obtained from any passport agency or acceptance facility.
  2. Your most recent passport. (Issued on or after your 16th birthday and was issued within the past 15 years.) If your passport is mutilated or damaged, you must apply on the DS-11 Application form as specified above under first time passports.
  3. Passport Photos.
    • One (1) identical color passport photos taken within the last six months (no black and white photos).
    • The photos should be 2" x 2" and must show a full face frontal view. The face, from the bottom of the chin to the top of the head (including hair) should be not less than 1 inch nor greater than 1 3/8 inches.
    • Photos must be taken in normal street attire, without a hat, head covering or dark glasses, unless a signed statement is submitted by the applicant, verifying the item is worn daily for religious purposes, or a signed doctor's statement is submitted verifying the item is used daily for medical purposes.
    • The photos must be printed on a thin paper with a plain white or off-white background only.
    • Vending machine photographs are not acceptable.
    • Digitized photos must meet the previously stated qualifications and will be accepted for use at the discretion of Passport Services. (Visit their web site for information at travel.state.gov)
  4. A marriage certificate or court order if the name you are currently using differs from the name on your most recent passport. The name change document MUST bear the official seal of the issuing authority. Uncertified copies or notarized documents can not be accepted. All documents will be returned to you with your passport. If you are unable to document your name change in this manner, you must apply on the DS-11 Application form as stated above under first time passport.
  5. The passport fee of $110.00 in the form of a personal check or money order. DO NOT SEND CASH. If you desire special postage other than first class mail, include the appropriate fee on the check. The full name and date of birth of the applicant must be typed or printed on the front of the check. Make check payable to U.S. Department of State.
  6. Mail (if possible, in a padded envelope) the completed DS-82 application and attachments to:

    National Passport Center
    P.O. Box 90155
    Philadelphia, PA  19190-0155

    Your previous passport will be returned to you with your new passport.

    If you wish to use an overnight service, and the service of your choice will not deliver to a post office box, send it to:

    Passport Service Lockbox
    Attn: Passport Supervisor, 371971
    500 Ross Street, Room 154-0670
    Pittsburgh, PA 15262-0001

    Include the appropriate fee for overnight return of your passport. Please note that the overnight service will not speed up processing time unless payment for expedited service is also included.

Passport Amendments
You may request an Amendment/Validation of your passport on a DS-5504 form for the following reasons only.

  • To show a change of name. Submit documentary evidence such as a certified court order, marriage certificate or other satisfactory evidence to support a change of name.
  • To correct the descriptive data. Submit appropriate evidence to support correction of descriptive data.
  • To extend the validity of a limited passport. Submit appropriate evidence to support your request.
  • In certain cases, to show endorsement of validation of your passport. Submit appropriate evidence.

DS-5504, U.S. Passport Re-Application Form is a new form to be used within one year of passport issuance for name-changes and any other descriptive information changes, as well as for the extension of validity for limited passports and correction of any printing errors. The DS-5504 must be submitted with the passport to be replaced, the documentation required for the change, and new photos. There is no charge for routine processing of these changes. After one year of the passport issuance date, Form DS-82, Application for Passport by Mail, or Form DS-11, U.S. Passport Application, as appropriate, must be submitted and all applicable fees paid. Note: Anytime Passport Agency makes a printing error, form DS-5504 should be used (there is no one year time restraint on printing errors made by Passport Agency). For additional information on re-applications please visit the following web address: http://travel.state.gov/passport/get/correcting/correcting_2654.html

Expedited Service & Fees:
If you are traveling within 2 weeks to 6 weeks we suggest that you expedite the service. The fees for this would be a total of $170 per adult and $140 per child, and $14.85 per application for return overnight delivery  payable to U.S. Department of State.  There is also a $25 execution fee per passport and $19.99 express mail fee for up to 3 applications for a family, (an additional $19.99 for each express mailing, up to 3 additional applications) payable to the Clerk of Circuit Court.

Need a Passport in a Hurry?
If you are traveling in less than 14 days you may wish to make an appointment with a Passport Agency. Call 1-877-487-2778. You must have proof of a departure date.

What to do if Your Passport is Lost or Stolen
If your passport is lost or stolen, report the loss on the Statement Regarding Lost or Stolen Passport DS-64, along with your Application Form DS-11, when you apply in person for your new passport at any passport agency or acceptance facility (see First Time Passport Requirements). If you are abroad, report the loss immediately to local police authorities and nearest U.S. embassy or consulate. Remember to write your current address in pencil in the space provided in your passport, so that, if it is found, it can be returned to you.

What Happens to Your Passport Application After Submitted
If you apply at a passport acceptance facility, the same day you apply, your application will be sent to Passport Services for processing. You will receive your passport within 6 weeks, via first class mail. If you apply at a passport agency, you will receive your passport within 5 weeks (25 business days) via first class mail. Your passport will be mailed to the mailing address you provided on your application

What You Do To Request Additional Visa Pages
If you run out of pages before your passport expires, submit form DS-4085, along with your passport to one of the passport agencies. If you travel abroad frequently, you may request a 48-page passport at the time of application. Note: This form should only be used to add visa pages to a previously issued, currently valid U.S. passport.

What You Should Know About Passports
Before traveling abroad, make a copy of the identification page so it is easier to get a new passport, should it be necessary. It is also a good idea to carry two extra passport-size photos with you. Some countries require that your passport be valid at least 6 months beyond the dates of your trip. Check with the nearest embassy or consulate of the countries that you plan to visit to find out their entry requirements. In addition to foreign entry requirements, U.S. law must be considered. With certain exceptions, it is against U.S. law to enter or leave the county without a valid passport. Generally for tourists, the exceptions refer to direct travel within U.S. territories or between North, South, or Central America (except Cuba).

Inquire About Your Passport
If you need to inquire about the issuance of you passport or if your travel plans change while you are waiting for your passport, the National Passport Information Center (NPIC) can assist you.

  • You may speak with a Customer Service Representative by calling 1-877-487-2778.
  • TDD user: 1-888-874-7793 or
  • Email them at NPIC@state.gov
  • The National Passport Information Center web address is travel.state.gov